Booking Note Form
Field Reference
Every field on the booking note form.
What Each Field Means
Every field on the booking note form, in the order it appears. For guidance on using a section rather than a list of its fields, see the section's own page.
Required column: Yes means the booking note cannot be submitted without it. Conditional means it depends on another field.
General Information
| Field | Required | Type | Description |
|---|---|---|---|
| Shipper | Yes | Participant search | The party sending the cargo. Locked to the current organization for Shipper users, and on portal-created Shipper booking notes for Freight Forwarders |
| Shipper Reference | No | Selection | A reference belonging to the selected Shipper. Available once a Shipper is selected |
| Consignee | Yes | Participant search | The receiving party |
| Consignee Reference | No | Selection | A reference belonging to the selected Consignee. Available once a Consignee is selected |
| Notify Party | Yes | Participant search | The party to be notified about the shipment |
| Freight Forwarding Agent | Yes | Participant search | The agent who will review the booking note. Locked to the current organization for Freight Forwarder users |
| Payment Terms | Yes | Dropdown | Agreed payment terms, for example Collect |
| Incoterms | Yes | Dropdown | Trade term governing the shipment, for example FOB |
| Order Type | Yes | Dropdown | Booking type, for example FCL/FCL |
| Priority Shipment | No | Dropdown | Whether the shipment is prioritized. Defaults to No |
| Place of Delivery | No | Text | Where the carrier's responsibility ends |
| Final Destination | No | Text | The ultimate destination of the cargo |
| Marks | No | Text | Marks and numbers identifying the cargo |
Sailing Information
Sailing Information /en/booking-notes-module/booking-note-form/sailing-information)
| Field | Required | Type | Description |
|---|---|---|---|
| Port of Loading | Yes | Port search | Where the cargo is loaded |
| Port of Discharge | Yes | Port search | Where the cargo is discharged |
| Cargo Ready Date | Yes | Date | When the cargo will be ready to ship. Checked for plausibility |
| Latest Shipping Date | Yes | Date | Latest acceptable shipping date. Falls back to Cargo Ready Date during extraction when not found in the source |
| Requested Carrier | No | Text | Preferred carrier |
| Requested ETD | No | Date | Requested estimated date of departure |
| Place of Receipt | No | Text | Where the carrier takes the cargo into their care |
Containers
Containers and Cargo /en/booking-notes-module/booking-note-form/containers-cargo)
Repeats. One entry per container type.
| Field | Required | Type | Description |
|---|---|---|---|
| Container Type | Yes | Dropdown | Type and size of container |
| Container Amount | Yes | Number | How many of that type |
Cargo
Containers and Cargo /en/booking-notes-module/booking-note-form/containers-cargo)
Repeats. One entry per distinct set of goods.
| Field | Required | Type | Description |
|---|---|---|---|
| PO | Yes | Text | Purchase order reference |
| Gross Weight (kgs) | Yes | Number | Weight of this cargo entry |
| Measurement (CBM) | Yes | Number | Volume of this cargo entry in cubic meters |
| Description of Goods | Yes | Selection | What the goods are |
| Package Type | Conditional | Dropdown | Required if Package Amount is given |
| Package Amount | Conditional | Number | Required if Package Type is given. Must be greater than 0 |
| HS Code | No | Text | Harmonized System commodity code |
| BPO | No | Text | Blanket purchase order reference |
| Additional Reference 1 | No | Text | Free reference field |
| Additional Reference 2 | No | Text | Free reference field |
| Cost Center | No | Text | Internal cost center |
| Dangerous Goods | No | Dropdown | Defaults to No. Setting Yes reveals the fields below |
Dangerous goods fields
Shown only when Dangerous Goods is set to Yes on that cargo entry.
| Field | Required | Type | Description |
|---|---|---|---|
| IMDG Class | Yes | Dropdown | International Maritime Dangerous Goods class |
| UN Number | Yes | Text | Four-digit UN number identifying the substance |
| Packaging Group | No | Dropdown | Packing group: I, II or III |
Values the system works out
Not entered directly. Derived from the values entered, and shown in the form, the Requests list, or both.
| Value | Where shown | Derived from |
|---|---|---|
| Total Weight (kgs) | Cargo section header, Requests list | Sum of Gross Weight across all cargo entries |
| Total Volume (CBM) | Cargo section header, Requests list | Sum of Measurement across all cargo entries |
| TEU | Requests list | Container types and amounts |
| Portal Booking ID | Requests list, booking note header | Assigned by the system at creation |
| Status | File Information section, Requests list | The note's position in its lifecycle |